The operating system
for modern HVAC businesses.

Emergency dispatch in 30 seconds. AI that drafts quotes while your tech drives. Customers who always know where their tech is. One platform — no duct tape.

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Open Jobs

$18.4k

Revenue MTD

Leads Today

Emergency

Today's Dispatch

Mike R.AC Tune-up — 123 Oak St8:00 AM

Sarah K.Furnace Repair — 456 Elm Ave10:30 AM

Tom B.New Install — 789 Pine Rd1:00 PM

14d

Free trial, no credit card

30s

Emergency dispatch in seconds

2hr

Average onboarding time

24/7 chatbot + quote drafting

SMS

Automated reminders & follow-ups

100%

Multi-tenant white-label ready

Everything you need

One platform, every tool

Stop paying for 6 separate tools. AirDesk replaces your CRM, scheduling software, invoicing app, and communication tools — with AI built in.

AI Chatbot & Lead Capture

Embed our AI widget on your website. It answers questions 24/7, qualifies leads, and books appointments — even while you sleep.

Missed Call SMS Follow-up

Every missed call instantly triggers a personalized SMS. Recover leads before they call a competitor.

Smart Dispatch Board

Drag-and-drop scheduling with real-time technician locations, skill matching, and route optimization.

Job Management (Kanban)

Visual pipeline from lead to invoice. Move jobs through stages, attach photos, notes, and parts — all in one place.

Invoicing & Online Payments

Generate professional invoices on-site, collect e-signatures, and get paid via Stripe in seconds.

AI Business Insights

Chat with your data. Ask "What's my busiest month?" and get instant answers backed by your real job history.

Technician Mobile Portal

Your techs get a dedicated app-like portal to view jobs, update status, collect signatures, and send invoices.

Client Self-Service Portal

Homeowners can view service history, approve estimates, pay invoices, and request appointments 24/7.

Seasonal SMS Campaigns

Automated spring / fall tune-up reminders to your entire customer base. Turn slow seasons into revenue spikes.

Recurring Job Automation

Set up maintenance contracts that auto-schedule, notify customers, and generate invoices — zero manual work.

Simple onboarding

Up and running in a day

No IT required. No 6-week implementation. Just sign up and start winning more jobs.

Step 01

Sign up & onboard in minutes

Create your account, pick a plan, and our guided onboarding wizard walks you through adding your team, importing leads, and setting up your AI chatbot — under 15 minutes.

Step 02

AI captures & qualifies leads 24/7

Embed our chat widget on your site. The AI answers questions, collects contact info, and sends instant follow-up SMS to every missed call — so no lead ever slips through.

Step 03

Dispatch, invoice & get paid

Schedule jobs on the drag-and-drop dispatch board, send your techs their assignments on mobile, and collect payment the moment the job is done — with Stripe built in.

Step 04

Grow with AI-powered insights

Ask your AI assistant "Why did revenue drop this month?" or let it auto-schedule seasonal campaigns to your maintenance contract customers. Data-driven decisions, effortlessly.

Before & After

The old way is costing you money

Most HVAC businesses run on missed calls, late invoices, and gut instinct. Here's exactly what changes the day you switch.

Without HVAC·AI

With HVAC·AI

Miss 30% of after-hours calls — leads walk straight to the next guy

AI answers every call 24/7, captures name, issue & address automatically

Dispatch is 15 minutes of phone tag just to confirm a time slot

Drag a job onto a tech's calendar in under 30 seconds — done

Invoices go out days later, chased by hand via text or phone

Invoice auto-created the moment the tech marks the job complete

No idea which leads turned into revenue — gut feel only

Full pipeline: lead → quote → job → invoice → paid, all in one view

Techs call back for client addresses, gate codes, and job details

Techs open the app — every detail is there before they arrive

Seasonal campaigns need a separate email tool and manual lists

Bulk SMS / email campaigns with smart audience segments, built-in

24/7

AI lead capture — zero voicemails lost

< 30s

Average dispatch time with drag-and-drop

3×

Faster invoice collection vs manual follow-up

Zero

Extra tools needed — it's all in one platform

Zero middleware

Everything built-in — nothing bolted on

We did the hard work of integrating industry-leading technology directly into the platform — so you never have to wire up Zapier or pay for extra tools.

🤖

Anthropic Claude

AI Brain

Powers the chatbot, auto-drafts quotes, and runs business insights

📞

Twilio Voice

AI Phone

24/7 AI voice receptionist — every missed call becomes a lead

📱

Telnyx SMS

Text Messaging

Two-way SMS, bulk campaigns, and automated job reminders

💳

Paddle

Billing

Global subscription billing and payment processing, built-in

📄

PDF Engine

Documents

Branded invoices, quotes, and contracts generated instantly

✍️

e-Signature

Contracts

Clients sign maintenance contracts in the portal — no DocuSign needed

🔔

Real-time Push

Notifications

Instant alerts to technicians and admins across every device

🛡️

PostgreSQL

Data Security

Enterprise-grade database with full tenant data isolation

All capabilities are native to the platform — no third-party accounts required beyond your HVAC·AI subscription.

Simple pricing

Transparent, no-surprise pricing

All plans include a 14-day free trial. No credit card required.

Starter

$100/mo

Perfect for solo operators and small teams

👤3

Technicians

500

SMS / mo

500

AI Chats / mo

AI Calls / mo

100

AI SMS / mo

💬—

Copilot / mo

AI Chatbot Widget (500 chats/mo)
Missed Call AI SMS Follow-up
AI Voice Relay (50 calls/mo)
WhatsApp & Instagram AI (200 replies/mo)
Lead Pipeline CRM
Dispatch Board
Job Management (Kanban)
Equipment Registry
Homeowner Client Portal
Technician Mobile Portal
Invoicing & Online Payments
Knowledge Base (AI-trained)
Digital Contracts & e-Sign
Bulk Lead Import (CSV)
Real-Time Notifications
AI Business Insights Chat
Seasonal SMS Campaigns
Priority Support
Custom Branding

Built for how HVAC teams actually work

Every feature was designed around real field-service workflows — not adapted from a generic CRM.

Dispatch in 30 seconds

Emergency? Assign the nearest tech, send the client a real-time ETA link, and get a confirmation SMS — all from one screen.

AI that never sleeps

Our chatbot captures leads, answers FAQs, and books appointments 24/7 — even when your office is closed for the weekend.

Techs love the mobile portal

Job details, invoices, photo uploads, and e-signatures — everything a field tech needs, optimised for one-handed phone use.

Recurring jobs on autopilot

Schedule seasonal tune-ups and maintenance visits once. The platform generates jobs, notifies clients, and tracks completion automatically.

Revenue insights in seconds

Ask the AI business chat 'which zip code brings the most revenue?' and get a full breakdown instantly — no spreadsheets required.

Enterprise-ready security

SOC 2-aligned architecture, AES-256 encryption at rest, JWT-secured APIs, and full audit logging out of the box.

FAQ

Frequently asked questions

Everything you need to know before getting started.

Still have questions? Email us →

Ready to grow your HVAC business?

Join 1,200+ HVAC companies already using HVAC·AI to capture more leads, dispatch smarter, and get paid faster.

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The operating system for modern HVAC businesses.